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The F3 System and Data Processing solutions are

FAST

FLEXABLE

NEXT GENERATION

Isn’t it time you change the way you work?

Work from home, a coffee shop or the office

Easy to follow prompts makes tracking a breeze

Upload your documents and receipts to the cloud

See the original doc and the attached data

There are two important components in the F3 System:

Modular and Scalable


Our products are built on a modular system so you never use for services you don’t need.

  • Data Processing Center
  • Petty Cash
  • W9s
  • Vendor Invoices (AP)
  • Purchase Orders

Data Processing Center


The DPC is a cloud data entry add-on service, staffed by our team of dependable and responsive data entry clerks who enter, QC, and track your documents on an as-needed basis.

  • Petty Cash
  • W9s
  • Credit Card Receipts
  • Invoices
  • Purchase Orders
  • Filing into your Digital Filing Cabinet
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THE F3 SYSTEM OFFERS DIGITAL MODULES THAT HELP MANAGE THE PAPER IN YOUR FIRM

The F3 is the perfect modular document management solution for individual accounting and bookkeeping firms. It is cloud based so you can work from where your trusted accounting staff often live and still stay connected to any client location.

MODULES BY ACCOUNTING PROCESS:

Data Processing Center

The DPC is a cloud data entry service, staffed by our team of dependable and responsive data entry clerks who enter, QC, and track your documents on an as-needed basis.

  • Petty Cash
  • W9s
  • Credit Card Receipts
  • Invoices
  • Purchase Orders
  • Filing into your Digital Filing Cabinet

Accounts Payable (vendor invoicing) Module

The AP module integrates seamlessly with the W9 module and will talk to your ERP.

  • Digitally create and approve Check Requests
  • Easily attach backup paperwork like PO’s, work orders, register receipts, contracts and rental sheets for review and approval
  • Automatically creates a vendor in the AP module when a new W9 is entered so an invoice or Check Request can be processed and approved for payment
  • Know at a glance what’s happening with every invoice, so you can take the right actions and manage your cash flow
  • Saves redundant data entry and passing of paper for approval. Only touch a piece of paper once – when it is scanned and uploaded into the F3

Petty Cash (expense report) Module

No more spending hours shuffling through paper receipts or spreadsheets. Just scan your receipts and upload them to the F3.

  • Searchable database of all your receipts using key data points like date, vendor, purpose, amount, show, production company or crew name
  • Easy organization of petty cash envelopes by staff member
  • Archive of all your job PC
  • Easy to read envelopes makes reimbursement fast and question free

The best thing about the PC module is you can add the DPC module on a monthly basis to handle the data entry of your receipts. You will never have to fill out a PC recap again. It will change the way you work forever.

W9 Module

Automate and require document collection for new vendors.

  • When a new vendor is entered it is archived for all your shows no matter the production company
  • Enter a vendor W9 once, and no need to update it again unless required by the IRS
  • Searchable database of all your vendor W9’s using key data points like company, Fed ID#, address, city, state, zip or form version
  • Add our DPC module on a per document basis to handle the data entry of your W9’s saving you the hassle and reource drain of doing it yourself
  • E-mail PDF version of any W9 in your vendor list
  • The F3 tracks form versions for each W9 that is submitted, so you know when it is time to update a vendor W9 as required by the IRS

Purchase Order Module

If you use them, the remaining balance left on a PO can be tracking for future cost accounting and reporting.

  • Department heads and accounting can digitally create and approve PO’s
  • PO matching to AP can be done on the fly as AP is entered or as AP winds its way through the coding and approval process
  • Upload hard copy PO’s for digital submission, approval, automated AP matching, and document storage
  • Increase accuracy and improve financial control with template purchase orders that link to our W9 and AP modules. Never enter the same information twice
  • Easily attach supporting paperwork for simplified record keeping and instant access to supporting documents
  • Embedded text in PDF documents, like invoices, can be searchable
  • Save time and improve focus with easy visibility to real-time information about vendors, orders, and purchasing information

Check Request Module

Check Request module is an extension of the AP module that creates the ability to request funds digitally and in one place.

  • Digitally create and approve payment Requests
  • Easily review PO’s and backup paperwork like vendor invoices, contracts, work orders, rental sheets and register receipts that belong to the check request for review & approval before issuing payment
  • When paired with our W9 module, new vendors are automatically created for the Check Request when a W9 is entered. Now the staff member who collects the W9 will upload the form and initiate provisional vendor creation so accounting can confirm or adjust if needed.
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